Internal letters and requests

Letters, forms, and internal requests do not have to be hunted through a chat group. Each item has a number, a known approval path, and a visible owner when it stalls.

Following up today means calling to ask whether it arrived.

Usually included

• Number and log
• Handoff between units
• Multi-step approval
• Deadlines and reminders
• History
• Access by role

Keep this separate

A legal archive rule or a government portal is included only when that contract says so.